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Colorado ADMT: 1 Jan 2027 · EU high-risk: 2 Dec 2027 (Annex III); 2 Aug 2028 (Annex I)
Shadow AI

Shadow AI Discovery Workbook

Download edition: Free download refreshed 12 October 2026. Use the editable starter with the scope and limitations stated in the file.

A discovery workbook for finding unmanaged AI use across teams, vendors, browser tools, plugins, and informal workflows.

ZIP · XLSX workbookNo login requiredNot legal advice

Download the free implementation artifact

This free file illustrates the Move78 implementation evidence model. Use it to start useful evidence records and identify your team's requirements.

Download Workbook

What is inside

The package is intentionally narrow. It gives you a concrete artifact, not a generic whitepaper.

Included artifacts

  • Department discovery worksheet
  • AI tool inventory starter
  • Unsanctioned-use interview guide
  • Data exposure prompts
  • Remediation priority scoring
  • Owner and action tracker

Useful for

  • IT and security teams mapping unmanaged AI use
  • Governance leads starting an AI inventory
  • SMEs that need a practical discovery process before full implementation

Where it fits

Use this free workbook to identify AI use and ownership gaps. ACT is one editable AI Controls Toolkit with eleven core files across eight workflow areas. It supports evidence collection and human decisions; it does not enforce controls or certify compliance.

Use it with the relevant Move78 diagnostic path

Run the related free tool first if you want a diagnosis before using the artifact.

Considering an ACT evidence pack?

Tell us about your organisation, the AI use cases you are addressing and the governance evidence you need. Move78 will discuss scope, deliverables and commercial terms with you.

Frequently Asked Questions (FAQs)

Is this legal advice?

No. This free artifact is implementation support only. It is not legal, tax, regulatory, or certification advice and does not provide compliance assurance or safe-harbor outcomes.

Do I need to log in or submit an email?

No. This free artifact is a direct download with no login, email capture or paid prerequisite.

How does this relate to ACT?

Use this free workbook to identify AI use and ownership gaps. ACT is one editable AI Controls Toolkit with eleven core files across eight workflow areas. It supports evidence collection and human decisions; it does not enforce controls or certify compliance.

Source review dates are stated in the relevant guides. It provides operational implementation guidance and product information only; it is not legal advice, tax advice, audit assurance, certification assurance, conformity-assessment advice, buyer-approval assurance, or security assurance. Validate legal, regulatory, contractual, tax, audit, and security decisions with qualified professionals.